Email is a primary means for communicating with people inside and outside of your organization. Most of your customers use e-mail to negotiate contracts and agreements and exchange invoices and payment information. Very often, email messages are the only record you have of important transactions.

Unfortunately, many organizations underestimate the depth and breadth of information that is stored in their corporate email. According to Osterman research, email contains nearly 75% of the information that individuals use on a daily basis. The amount of corporate knowledge stored in corporate email is enough to justify its safekeeping but many organizations are still finding it hard to accept the need for an industrial strength email archiving solution. After all, they point out, we always have backups. It is not that simple.

We support multiple retention periods to allow the organization to meet differing compliance regulations for different groups or job functions. Messages are removed automatically once the retention period is passed. Retention periods can be extended or reduced in line with changes in regulations.

To help you meet regulatory requirements such as Sarbanes-Oxley, ISO, HIPAA, Basel II and others, we extract and store a copy of every email sent or received. By archiving internal and external email to secure, indexed repositories, you can ensure you will be able to find critical message content rapidly and with full, demonstrable records of every email transaction suitable for audit requirements.

Any restored archived mail is automatically de-compressed. Attachments are rebound and displayed in their original format. Archived messages may also exported for further processing or analysis by auditors or legal departments.

The solution has been designed to offer end-users a transparent yet enhanced experience of their existing tools without additional training. End users do not need to change their behaviour, require no training and their data remains fully searchable and instantly accessible at any time, even for remote users on mobile devices.

We provided laptop users with access to archived email even when no access to the corporate network or internet is available. We provided the same full access to the archived messages and search tools to users of Outlook Web Access (OWA) as it does to Outlook mail client users without any additional software. Full support is provided for Windows Mobile® 5 and 6 devices, iPhone and Blackberry and all major browsers including Internet Explorer®, Firefox®, and Safari®.

Your users can access Personal Archive to search for specific emails and attachments two ways: Quick Search and Advanced Search. The Advanced Search option gives them the ability to customize their searches based on a variety of criterion, such as message keywords, to, from, subject, date(s), attachments, etc.

Personal Archive’s Search Filters offer advanced functionality to help your users quickly and easily fine-tune their searches. Whether they conduct a Quick Search or an Advanced Search, they receive overall search results (based on their search terms) as well as a comprehensive Search Filter list, featuring a variety of categorized criteria to further hone in on whatever they are trying to find. They can also save their searches for future reference (which means they don’t have to keep recreating their most common searches).